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Hotel Marketing Plan & Strategies

Today’s traveler’s journey is more fragmented than ever. With the recent proliferation of new travel super apps, distribution Goliaths such as Google and Expedia updating their ranking algorithms at a frantic pace, and the seemingly unstoppable growth of metasearch engine traffic, building and executing an effective hotel marketing strategy can seem intimidating.

Your Competition  - Media by WiX
Your Competition - Media by WiX

Maintaining a holistic, cross-channel approach is essential and always is highly-recommended by Xotels; a hotel management company.

The primary goal of a robust hotel marketing plan, in fact, is to increase your brand visibility (and to do so transversally), ensuring that your property is bookable wherever your potential customers choose to research their trip. Mapping your guest’s journey becomes, therefore, critical to success. In this article we will cover 15 best practices to create a solid marketing plan and strategy for your property:

  1. Guest experience is everything

  2. Don’t underestimate your website

  3. Social media

  4. Reputation management

  5. CRM

  6. Advertisement

  7. Content marketing

  8. SEO

  9. Hyper-target

  10. Diversify and Experiment

  11. Understand the effectiveness of each marketing activity

  12. Review your Distribution

  13. Train your staff to sell better

  14. Communication with the team & stakeholders

  15. Set the right objectives to succeed

1. Guest experience is everything

In August 2022, the Expedia Group released a new algorithm update that affects how properties appear in the OTA’s search results. The new factors do not only take into consideration the strength of the listing itself, but also give particular importance to “how frequently your property delivers great experiences to guests (…), taking into account relocation and refund rates, average ratings from cleanliness, amenities, room comfort, staff and service, and the property as a whole.”

The fact that one of the world’s leading OTAs concentrates so much on the guest experience proves this aspect’s importance. As we like to say at XOTELS, “you cannot oversell but only underdeliver”. (See more tips on improving guest experience).

2. Don’t underestimate your website

Talking about websites in 2022 can seem like an anachronism. Still, your official website is still your most effective marketing tool, whether your direct traffic comes from SEO, paid search advertising, newsletter, social networks, or metasearch engines.

There are countless aspects to consider when creating a website, but make sure to follow these essential rules:

  • Design it for your guests, not your personal taste. User experience is what makes a website great. Focus on usability and UX, and make it easy for users to get to the content they want;

  • Don’t be stingy on hosting, content delivery network (CDN), and on-page page speed improvements. A Google abandonment rate study found out that if your website takes longer than three seconds to load, you lose half of your visitors. Low load speed can nullify all of your marketing efforts;

Make sure to run your own test in Google´s PageSpeed insights tool.
Make sure to run your own test in Google´s PageSpeed insights tool.
  • Pick the right CMS for you. Proprietary or Open Source? There is no correct or wrong answer, but make sure it does fill your needs;

  • Stay updated with the latest SEO best practices. With a market share of over 90%, Google is, by far, the search engine to observe. At you can find one of the most comprehensive and detailed lists of Google search ranking algorithm updates. Make sure to keep an eye on it, at every 3-4 times a year (frequency of major algorithm updates, called “core updates”).

  • Create a sexy Call-to-Action button. What’s your website’s goal? Increase bookings? Get more MICE requests? Whatever it may be, make sure your CTA is clear and in line with your strategy;

  • Track, track, and then track some more! Heat mapping and on-page analytics tools are excellent sources of additional information on your users’ behavior. If something is not working, make sure to fix it. A website is always a work-in-progress project.

3. Incorporating Social media into your Marketing Strategy

The use of social media in the hospitality industry is controversial, mainly because we tend to analyze our marketing results by exclusively looking at last-click attribution. If it’s true that social media rarely play any role during the final step of guests’ reservations, they do in the first micro-moments of the booking journey.

Make sure to engage your guests with enticing content and encourage them to share their positive experiences. On top of that, pick the right platforms based on your customers. Looking to get more business travelers? Focus on LinkedIn and Twitter. Leisure, adult travelers? Facebook and Instagram are the logical choices.

If you want to increase your visibility amongst younger audiences, on the other hand, you may want to invest in TikTok, Pinterest, or Snapchat. If you’re trying to boost your visibility in Asia, it’s worth exploring alternative platforms such as WeChat, Sina Weibo, LINE, SNOW, Youku, Qzone, or Naver. But, as goes for every strategy, no success is guaranteed, and focusing on too many platforms might at the same time might only work against you.

Finally, when it comes to influencers, always make sure to ask for analytics before signing a contract. You want to know their followers’ demographics, to avoid bad surprises, and ensure they align with your potential customers.

4. Reputation management

When Google ranks a website, it measures what is called “E-A-T” (Expertise, Authority, and Trust), and reviews play a critical role in measuring the latter. Review signals are an important ranking factor, and it’s also proven that responding to reviews helps with your SEO.

Make sure to use Google´s “request reviews” link feature, to give customers an easy way to leave a review.
Make sure to use Google´s “request reviews” link feature, to give customers an easy way to leave a review.

So, even without mentioning all the benefits of correct reputation management (such as a better understanding of your property strengths and weaknesses, problem-solving, etc.), increasing the volume of your reviews is also a terrific search engine optimization booster.

And remember, even though most reviews are published on Google,, Expedia, and TripAdvisor, you should also monitor other platforms. So, make sure to claim your hotel listing on as many booking, maps, and review sites as possible, and always keep them up-to-date.

5. CRM – a Vital Part of your Marketing Plan If there’s one software you should never overlook in your marketing arsenal, that’s CRM. On top of the benefits of marketing automation, collecting your guests’ data can help you provide a more tailored experience that will, in return, also increase loyalty, guest retention, sales, and profit.

6. Advertisement

With an assortment of countless advertising solutions out there, you should make sure to pick the one that fits your strategy. Here are our suggestions:

  • Social media, pretargeting, and native advertising are great ways to increase brand awareness and put your hotel on your potential guests’ radar;

  • Retargeting and branded ads are, on the other hand, the ideal tools to get high ROI with a modest budget;

Example of´s Native Ads showing in their search results, seen in the U.S. market.
Example of´s Native Ads showing in their search results, seen in the U.S. market.
  • According to several studies, 5-15% of hotel total online revenue is now generated via metasearch engines. With an array of different bidding approaches (pay-per-click, pay-per-stay, hybrid, etc.), this is becoming one of the most (if not the most) effective advertising strategies for hotels of any size and type (see more hotel metasearch advertisement tips);

  • OTA advertising is an underused, yet very effective, advertising platform, especially to increase top-funnel visibility. is currently beta-testing native advertising, too, even though the program is only open to selected hotels in the US, but you may want to keep an eye on the evolution of the beta test.

7. Content Marketing

First of all, let’s debunk a myth: content marketing is not (only) what you publish on your blog. Quite the contrary! Videos, newsletters, and social posts are all part of CM. Keep your target audience in mind when creating content, and focus on the channels where your (potential) guests interact. For example, if your blog page generates <1% traffic, you may want to concentrate on other, more visible, platforms.

And, if you’re suffering from writer’s block, it’s worth trying AI content and image generator tools, such as, MidJourney, or Craiyon. As (currently) AI-generated content goes against Google’s webmaster guidelines, these systems should only be used for outlining content, but the “human touch” is still extremely important. A typing assistant, however, can greatly help review spelling, grammar, punctuation, clarity, engagement, and delivery mistakes.

8. SEO

Is SEO dead? We’ve heard this since the mid-2000s, but this is far from the truth. SEO has changed, sure, but for the better! As search engine algorithms rely more and more on AI and machine learning, they are changing faster than ever before. It means that all those black-hat tactics used in the late ’90s are not only useless today, but also detrimental. For example, as we write this piece, Google’s “helpful content update” is rolling out. The update devalues content created for search engines and rewards “human” content.

Finally, if you’re looking to expand your visibility in non-Google-centric countries, such as Russia or Asia, make sure to monitor how your website ranks on search engines such as Yandex or Baidu. And don’t forget “off-site” optimization! Auditing your OTA profiles at least three-four times a year is mandatory to ensure your listings are constantly fully optimized.

9. Hyper-target First, we had mass marketing; then, we had niche marketing. Today, you should focus on “ad personam” marketing. With all the data hotels can collect on their guests, prospects, and potential customers, properties can create marketing personas and segment their audience by location, segmentation, demographic, and so forth.

Make sure to differentiate your message if you’re talking to, for example, value seekers or luxury travelers, business or leisure, repeating and loyal guests, etc. You can also send diverse messages during different times of the day: a last-second overnight special offer can work wonders at 6:00 PM, but it won’t be as effective at noon.

10. Diversify and Experiment Putting all your eggs in one basket is never a good idea. Don’t be scared of trying different approaches and multi-test. What used to work yesterday may not work tomorrow, and -in marketing- there’s no such thing as a one-size-fits-all approach.

11. Understand the effectiveness of each marketing activity Make sure to define clear KPIs and track your results. Effective marketing is a moving target, and, over the years, you will have to adapt, fine-tune, and, why not? Even make some U-turn.

Recent GDPR concerns around Google Analytics privacy compliance could negatively affect how accurate marketing activities tracking will be in the future, but -at least for now- the deeper you can analyze, the better.

12. Review your distribution That’s the one million dollar question: What is a good distribution mix? Unfortunately, there’s no straightforward answer to that. Some properties might want to increase their awareness by using OTA’s billboard effects, while others may want to focus on reducing cost-per-acquisition and increasing their direct revenue.

According to Expedia, 2/3 of travelers that end up booking directly visited an OTA before doing so. So make sure to optimize your OTAs’ listings (are your photos up-to-date? Have you listed all of your property and room amenities, points of interest, fees, policies, and settings?). OTAs are not only an integral part of a healthy distribution mix but a very effective top-funnel/brand awareness strategy too.

13. Train your staff to sell better Chances are you’re aware of your booking engine’s conversion rate, but what about your reservation department? Telephone and face-to-face are critical channels for hotels, even though, especially after the rise of online bookings, some hoteliers started considering them just operational services rather than commercial ones.

Sure, you can implement that new automatic up/cross-selling tool. Still, your human staff can go a long way to redirect guests to your direct channels, upsell and increase your overall ancillary revenue. Continuous training is, therefore, crucial.

14. Communication with the team and stakeholders Psychologist Geert Hofstede theorized the notion of the “power-distance index” (PDI). In short, the index measures the extent to which subordinates accept or challenge the authority of the people in charge. Hofstede’s PDI is lower in organizations where executives work closely with subordinates and higher in places with a strong hierarchy.

It is proven that companies where candid communication between departments tend to have better results in profitability, production, and staff well-being. So make sure to keep an open flow with your staff, as they’re your most precious asset.

15. Set the right objectives to succeed Marketing executive Sergio Zyman once stated that if you cannot track it, then it’s not marketing. We live by this rule, and so should you. Setting realistic short/mid/long-term goals and KPIs and tracking them is the key to any successful marketing strategy. And don’t forget that your objectives are not written in stone: business-wise, your KPIs can (and will) change depending on where your hotel is just starting out, in operation, or under renovation.

Conclusion As you can see, creating a solid marketing strategy is a task that requires a multi-disciplinary approach, as today’s travelers’ touchpoints have never been so numerous and diverse. Gone are the times when you just needed a website and a brochure, and, to maintain your place in a highly competitive industry such as ours, you need to understand the different dynamics behind each platform.

Fortunately, our hotel consultants emphasize that with the right approach and focus goals set out can be achieved. Cheers, Patrick Landman

PS. Any doubts or uncertainties about running your hotel & marketing strategies? Contact us for hotel management services to help build a solid plan to outperform your competition.

About the Author: Patrick Landman

Patrick Landman
Patrick Landman

As CEO and Founder of Xotels, Patrick Landman has made it his mission to turn independent hotels and resorts into local market leaders. Xotels´ diverse expertise and deep-knowledge across hotel management, hotel operator, asset management, hotel consulting, and revenue management services, enables them to drive results for independent boutique hotels, luxury eco-resorts, and innovative lodging concepts. Below you will find opinion articles written by Patrick Landman.

Content Partnership with Xotels


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