Engineering Events Log Book and Recording Procedure

Purpose: 

To provide communication and continuity between shifts.

Procedure:

Engineering department will have three events Logbooks through-out the Hotel,

Book 1:  Located in Duty Engineer Office (Main Logbook).

Book 2:  Located in each section.

Book 3:  Located in important plant rooms, e.g.: Power Distribution Room, AC plant room, Pump Room, Boiler Room, Satellite Plant Room and Carpenter’s work shop.

• The Book 1 & 2 are not to be used to record routine maintenance work with-in the Hotel, but are for the sole use of recording extraordinary events such as equipment failures and faults that cannot be repaired immediately. And the Book 3 is to be used to record routine maintenance work etc.

• All entries into the Logbook to be written in ink, accurately and legibly, as this log can be used as a legal document.

• All entries must show the date, time and be initialed by the technician making the entry.

• No pages should be removed or any entry erased. Mistakes and incorrect entries should have a single line drawn through it.

• All engineering staff will be fully trained in the use of the Logbooks and demonstration of how to record events will be carried out.

Duty Engineer, Boiler man, H.V/L.V Technicians

• All of the above staff is required to review the previous entries in the logbooks at the start and finish of each shift and initial each page.

• All entries in the Logbook which requires further action must be noted down by Chief Engineer or Duty Engineer and acted immediately.

Chief Engineer or Duty Engineer

• At the start of each morning shift, Chief Engineer or Assistant Duty Engineer will review each events Logbook.

• Note down any failure and faults that have taken place and what corrective action has taken place.

• If, for any reason the failure or fault remains outstanding, the Chief Engineer or Duty Engineer is to fill out a Maintenance Request Form, prioritized the request and allocate to the respective trade.

• On completion of the work, the Duty Engineer is to record the outcome of the repairs in the events Logbook for future reference.

Note:Bring to the attention of General Manager any recurring items in the Logbook that indicate operating problems.