Cash : House Float

Objective :

House floats are given out to cashiers must be properly and accurately recorded so as to reflect the actual amount held by individual cashier and their acknowledgement as the custodian of the respective float.

Procedure :

1. All cashiers will be given an amount as their operating float, and has to acknowledge it by signing an indemnity Receipt for House Funds (Attachment 1) form.

2. At the end of each respective shift, the float will be dropped into the drop safe or be kept in her/his safety box at the front desk.

3. The front desk cashiering float will have to be rotated, meaning the incoming cashier will take over the out-going cashier’s float.  In the case of the front desk, the Front Office Manager will have to acknowledge the initial float, and the respective cashier will have to ensure that the correct amount of float is being handed over before the beginning of their respective shift, and will have to be responsible for it whilst on duty.

4. All permanent increases to cash floats will be approved by the Director, Finance & Business Support and a new indemnity form signed by the recipient.

5. Temporary increases, such as weekend floats, will be documented on a provisional increase form. The general cashier will retain the form. The Director, Finance & Business Support need not approve the increase provided the increase is for a period not to exceed 48 hours. When the increase is returned, the appropriate accounts will be debited /credited and the increase form cancelled.

6. If a cashier has insufficient float to cover a transaction e.g. cash travelers, cheque or exchange foreign currency; he will immediately call upon the general cashier to handle the transaction. This may cause some inconvenience to the guest, which can be managed by explaining that the transaction is larger than commonly encountered. If the general cashier is absent from the hotel i.e. after office hours or weekends, the duty manager’s float should be used.

7. Income Auditor will do random monthly spot check on these floats to ensure that the amount reconcile to the acknowledgement of custodian.

8. No IOU will be allowed to be disbursed from the float.  Any IOU found within the respective cashier’s float, the cashier concerned will face disciplinary or dismissal action.

9. To maintenance all above guide, All cashiering connect to house float will provide by contract.