Hotel Seal Control

Objective ：

To proper control the usage of hotel Seals to prevent any abuse of hotel seals.

Procedure ：

1. All hotel seals must be custodies personally by related Department Heads or his/her designate person in a safe place, the key seals must be locked in a safety box and the key for safety box must be custodies by DH..

2. Upon there is a needs for the Seals (excluding Company Seal), the requested DH must fill up the “Hotel Seals Requisition Form’ (Attachment) and sign off for approval, the form will be forwarded to the related seal hold department for chop, the seal hold department head must check the documents for seal to ensure it’s reasonable and related to Company business and sign off on the hotel seals requisition form and chop on the documents. If the Seal used for the purpose by Seal Hold Department itself, the Department Heads also need to fill up the form and sign off for record.

3. The Requisition Form will be custodies by Seal Hold Department as a record; it must be filed in a safe place and only can be accessed by DH or his/her designated person.

4. The Company Seals will be custodies by Deputy General Manager and the finance Seal will be custodies by Director of Finance & Business Support.  

5. The Usage of Company Seals must fill up the attached Company Seal Requisition form and have approved by Director of Finance & Business Support, Deputy General Manager and General Manager.