Payroll Disbursement – Employee Terminations

Objective 

Hotels should establish a formal processing system for terminated employees, to ensure that all issues affecting the Company and the employee are discussed and resolved.

Procedure 

1. The Personnel Manager will assume responsibility for processing terminated employees, and will distribute all final payments to terminated employees.

2. The Personnel Manager must develop a checklist which addresses issues to be covered before the employee leaves the property. The Personnel Manager will check the list to ensure that:：

• All custodial items (cash floats, etc.), have been properly accounted for and all keys have been returned.

• The employee has returned all manuals, training materials, records, reports, operations documents, equipment, tools, uniforms, access password etc., provided by the Company.

• The cash over/short report has been updated and checked for any excessive shortages (cash-handling employees only).

• Employee loans or salary advances have been settled or arrangements made for repayment. Employee's final salary payment has been tendered and accepted.

• The employee’s forwarding address has been noted.

• If the employee participated in a Company pension plan, the appropriate withdrawal form has been completed on termination.

• The Director of Human Resources, Director of Finance Business Support and General Manager will sign the checklist.

3. All employee benefits ( pension, medical and dental insurance, Company discounts, etc ), will cease upon the last day of employment.

4. The Personal Manager, will provide the latest statement that company has been paid all 

      liabilities/responsibility to avoid any claimed after resign process finish.