Air Ticket Booking

Objective ：

To ensure that there are adequate controls of Air-ticket expenses.

Procedure ：

1. According to hotel operating, usually, air-ticket booking is for business trip and expatriates’ benefit.

2. The applicants complete by the Travel Authorization Form 

3. The Applicant looks for 1-2 quotation by self.

4. If for the benefit air-ticket, which need to be signed by HR first, and then forward it to Finance Department for reservation

5. If for the business air-ticket, forward it to DOF&BS and GM for approval with relative approval supporting.

6. Finance Secretary finishes the 3 quotation, and chooses the cheapest for reservation.

7. Finance Department applies payment in advance to supplier if there are not contract between hotel and travel agent/airline company.

8. If choose applicant’s quotation, Finance will ask department to booking it by self, and finance will pay the expense from the cash float to department according to the air-ticket.

9. If choose Finance quotation, Finance will pay it by cash or hotel company account.

10. Finance is required to attach the Air Ticket Application Form and air-ticket together for the compensation. 

11. For currently, the air-ticket booking from internet will be cheaper, and not consider signing the contract with counter now. Finance will check the selling price periodically, and to choose a one air-ticket counter as the agent.

12. No reimbursement will be allowed on unused air ticket.

13. All the air-ticket booking by self will be borne by self.