ENGINEERING STOREROOM MANAGEMENT AND OPERATION PROCEDURE

Purpose: 

Make sure that all repairing materials are received and delivered correctly for meeting requisition of maintenance.

PROCEDURE

1. The store is an important area. Pay attention to security and fireproofing and forbid smoking, outlying person is disallowed.

2. Apply Purchase Procedure    

   1. Each section fills in the purchase order according to the request and supply samples and finished products as much as possible.

   2. ENG storekeeper should purchase according to store inventory and materials consumption monthly. Approved and signed by Chief Engineer.

   3. Register on the storage PR log book.

   4. Deliver it to the secretary of the purchasing department. 

   5. Follow up purchasing form by oneself or purchase department-self in case of urgent need. 

3. Enter storeroom

1. Check the enter storeroom materials’ specification, quantity, quality according to the PR form, which need to be singed.

2. Sign on the receipt form.

3. Enter storeroom according to the receipt form and the receipt form should be kept in files.

4. If there is any question when receiving goods, it should be applied for authorization.

4. Keep business records

   1. Fill in the storeroom account book according to the receipt form (stock record).

   2. Register on this good’ card (enter storeroom record)

   3. Accord, card, good match case.

5. Consignment

   1. Consignment according to the receive material form signed by each section supervisor. Check the use, quantity, name of consignment form whether has been filled in correctly or not (If emergency receive goods can be advanced, but the receive goods form should be handed in on duty).

   2. Each section staff cannot receive the goods unrelated with his type of work. Sign on the receive good form to authorize.

   c. Fill in the storeroom’ account book & card (consignment record).

   d. Account, card, form and items match case.

6. Borrow public tools

   1. Public tools and equipment belonged to engineering department should be returned at the same day of borrowing, strictly execute borrowing& returning procedures and amend it according to the price if lost.

   2. If a person has received his tools he should not borrow the public tools.

   3. Engineering department’ goods cannot lend to the other department in general cases. If concerned department manage negotiate about borrow he need fill in the tools borrowing form and also should be approved by the director of engineering. 

   4. Should work out lowest and highest inventory of all different of goods for storeroom. And should apply for quality of supplying goods based on the current inventory. 

7. Others

   1. The storekeeper should fill in the storeroom report forms every month, one style two shares, respectively delivered to director of engineering and financial controller.

   2. Often clean the storeroom and the office, classify the goods and tools to keep it.

   3. The duty engineer gets keys from the duty engineer office and go to receive the goods if emergency & the storekeeper is absence, but he should transact normal receipt procedure ASAP.

   4. ENG storekeeper must pay attention to fire and safety. Power must be cut off when leaving.

8. Tools Receiving

   1. After every staff reportson duty, he should go the storeroom to get his tools panel’ key. The storekeeper must make up the tools card and issue tools to the staff according to the type of his work. The staff should register and sign to confirm and he need to return all his tools when he is resign. If the tools have been lost or damaged, the staff should fill in the receiving good form to get new tools, but he should show his broken tools and also be approved by Chief Engineer.