System Backup

Objective：

It is importance that the hotel is mandatory to backup all the system data and source program in order for emergency recovery purposes and indemnify the hotel from loss due to system break down.

To stay in business in order to progress and have a data backup daily in the event system of disruption.

Procedure：

1. The system should backup daily, weekly and monthly, there should has 14 tapes for daily backup (PMS & other systems). The 14 tapes are used in one week cycle.

2. The cartridges will be used on rotating basis in day sequences and each tape should be marked with the day on the cover, e.g. Monday, Tuesday, etc.

3. The database of PMS and POS system will be automatically backup on tape use backup software every night. The IT department should check the log file in backup software to confirm the database backup successfully on next morning, then export and print out the backup record in log file as document.

4. The tape should be drop into General Cashier’s fireproof safe box which located in the Front Office daily. And following morning the tape should be passed to Director of Finance by General Cashier and weekly dropped to Bank safe deposit which IT Manager and Financial Controller keep the secure key.

5. Use software automatically backup the others database (including Accounting System, Cost Control system, Human Resource Management system etc.) on hard driver at 23:00 pm every day, next morning IT department check the log file of this processing to confirm successfully. Then move database from hard driver to CD disk, then drop the disk into General Cashier’s safe box. 

1. The Chief Accountant will take the responsibility to the backup process and custodianship of the back office system on monthly basis prior to the close period. This backup database will be stored on the hard disk, after backup procedure was done properly, the IT department should move it on CD disk.